Exhibitor Application – (Full Booth) – Comped

This is an invite only event. If you found this page without receiving an official RVA Tattoo & Arts Festival Invitation, please DO NOT PROCEED and instead, fill out a form HERE for future consideration.
If you complete this form and pay for a booth without receiving an official RVA Tattoo & Arts Festival Invitation, we cannot guarantee a full refund based on fees we incur.
All applications must be completed before the DEADLINE of May 15th or your booth space cannot be guaranteed.
Payments must be made in full to secure your Booth / Space.
Each vendor must submit a separate application and pay for their Booth / Space individually.
Please be aware, the event is booked on a first come, first serve basis and space is limited.
Booth load in begins at 11AM Friday, Saturday & Sunday.
Contact [email protected] or call (804) 342-1981 with any questions

CONTACT INFORMATION

Please give us a detailed description of the various products that you intend to sell with us.

BOOTH SELECTION

All exhibitors are required to have a temporary insurance policy citing the venue RVA Tattoo Arts LLC and Shamin/Koger LLC as additionally insured. More info can be found HERE.

All Booths comes with 2 weekend passes. Additional weekend passes can be purchased for $50. (5 Max)
If you would like guaranteed posts on our social media platforms please select one of the options above. Any Photos that you would like to be posted must be emailed to [email protected] by August 14th, otherwise content will be selected at our discretion.
Half-page ad in event program. Finalized art must be provided by August 14th to [email protected]. Inside covers & centerfold spots are also available. For pricing, please email us.
Logo featured on a 5' x 6' Banner in one of the main ballrooms.Finalized Logo art must be provided by August 14th to [email protected]. Larger Banner sizes are also available. For pricing, please email us.

Official Richmond Tattoo, Art and Music Festival Merchandise

(If you purchase multiple T-Shirts, please list all additional sizes below)
(If you purchase multiple T-Shirts, please list all additional sizes below)

Book your Room!

The festival will be held at the DoubleTree by Hilton Richmond Midlothian. If you would like to stay at this hotel for the duration of the festival, please fill out the form below.
(We will do our best to accommodate but due to availability we cannot guarantee that we will be able to put you on your preferred floor)
(We will do our best to accommodate but due to availability we cannot guarantee that we will be able to put you in your preferred room type - If for whatever reason we cannot get your preferred room we will let you know immediately)
(Each night is $193.80 + 3% processing fee)

Terms & Conditions

The Undersigned hereby affirms that the Undersigned has read and understands the Terms and Conditions of this agreement, and accepts and agrees to all of its terms and conditions. The Undersigned affirms that the Undersigned enters into this agreement voluntarily, with full knowledge of its effect.

The Undersigned affirms that the Undersigned is authorized, by virtue of the Undersigned's title with the business entity, to execute this document by the business entity or such other person on whose behalf it is submitted.

The Undersigned affirms that the Undersigned is insured and will not hold the Double Tree by Hilton and/or the Richmond Tattoo and Arts festival responsible for any negative repercussions that my arise during your participation in working the Richmond Tattoo and Arts Festival.

The Undersigned agrees to comply with all rules and guidelines set forth by RVA Tattoo Arts LLC and the DoubleTree by Hilton Richmond – Midlothian. Removal from the event is at the discretion of the event organizers, and all deposits and/or payments will be forfeited. This is a family friendly event. Please act accordingly.

Each full booth is defined as follows: A pipe and drape area with one (1) 8′ table,  one (1) 6′ table, four (4) chairs, two (2) trashcans, and an electrical hookup.  Placement of booth within floor plan is at the discretion of RVA Tattoo Arts LLC unless otherwise requested. Any additional material provided to the Exhibitor(s) is at the discretion of the promoter. All Artists working in your booth must be vetted, and approved by RVA Tattoo Arts LLC.

The Exhibitor agrees to not alter the size of the booth assigned to them. The Exhibitor also agrees not to tape, nail, or use other adhesion methods to puncture and/or damage the Property of the DoubleTree by Hilton Richmond – Midlothian or RVA Tattoo Arts LLC.If damages are incurred, the Sponsor agrees to reimburse the DoubleTree by Hilton Richmond – Midlothian or RVA Tattoo Arts LLC. This includes damages caused by themselves, their agents, employees, subcontractors, and guests.

Fee paid for each Half and Full booth rental includes two (2) weekend passes to the Richmond Tattoo, Art & Music Festival. If additional weekend passes are required, they can be purchased for $45.00

Payment in full is due, within one month of receiving the application. Please be aware the event is booked on a first come, first serve basis and space is limited.

This contract may not be altered except by amending the agreement in writing, and agreed to by all parties/agents involved including RVA Tattoo Arts LLC and the DoubleTree by Hilton Richmond – Midlothian.

Each obligation or agreement of a party contained in this contract, even though not expressed as a covenant, is considered for all purposes to be a covenant.

Exhibitors selling any merchandise have been provided with a Temporary Sales Tax Certificate/Return ST-50 form. You are required by law to file tax with the Commonwealth of Virginia on all retail sales made in Virginia.

The Exhibitor understands that the sale of tattoo machines, inks, and/or equipment to the general public is forbidden, and in violation of this contract. Any violation of this contract may result in the immediate removal from the event.

The Exhibitor agrees to ensure any tattooer, tattooing in the sponsor’s booth will use single use needles and inks, certified sharps containers for disposal, follow recognized professional tattooing standards, and maintain a clean work station. This includes properly bagging contaminated waste each day for removal and closing down the booth before departing each night.

The Exhibitor understands it is their responsibility to make sure any tattooer tattooing in their booth will comply and follow all sterilization standards and regulations set by the DPOR of Virginia. This includes obtaining a temporary out of state license from DPOR of Virginia. www.dpor.virginia.org

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