Sponsorship Application – Tiered

Richmond Tattoo, Art & Music Festival is one of the longest continually running Tattoo conventions in the World. It’s historical importance for the tattoo industry, as well as its role in Richmond’s Art Scene is immeasurable! We are honored and excited to move forward this year and hope that you will join us in this process. Thank you for your support and we hope to see you at the show!

Sincerely yours,

Jesse Smith & Kenny Brown
RVA Tattoo Arts LLC

Attendance:
2016: 2372
2017: 2886
2018: 3265
2019: 3510

2022: 4000 (estimated)

Promotional Budget:
2016: $17,000
2017: $21,000
2018: $36,000

2022: $45,000 (estimated)

Promotional Outlets:
Radio: Commercial running on local Hip Hop and Rock and Roll Stations
Digital: We will be promoting on Facebook, Instagram, Youtube, and Twitter
Print: We will be distributing 5,000 fliers/posters, as well as 15,000 coasters, within a 100 mile radius of Richmond, VA as well as purchasing ad space with local and international magazines such as Style Weekly, RVA Magazine, Wurk Magazine, Richmond Times Dispatch, Tattoo Society and 247 Inked Magazine.
Billboards: We will be purchasing billboards on all of the major highways around Richmond.

Hosted Celebrities:
In the past, the Richmond Tattoo, Art & Music Festival has hosted such celebrities as Ink Master Winners Cleen Rock One, Josh Payne, Anthony Michaels, DJ Tambe, and Steven Teft as well as runner ups: Tatu Baby, Kelly Doty, Sarah Miller, and Christian Buckingham. Others who have attended are : Ink Master Judge: Oliver Peck, Black Ink’s Melody Mitchell, NY Ink’s Megan Massacre and Ink Master Angel Ryan Ashley Malarkey.

Entertainment:
Some of the entertainment we will be having this year: some of Richmond’s best local bands; LED Hoola-hoop act and Demon Burlesque Act by Cervena Fox, an Air Sex Competition; live Fire Performances; Family Friendly Saturday and Sunday; a Live Art for Charity Auction; Tattoo Competitions; Food Trucks; clean and safe tattooing done onsite; Local Artisanal Vendors and much more!

CONTACT INFORMATION

BOOTH SELECTION

All exhibitors are required to have a temporary insurance policy citing the venue RVA Tattoo Arts LLC and Shamin/Koger LLC as additionally insured. More info can be found HERE.

This festival is by invitation-only. By listing an artist, you are submitting them for invitation. All artists must be vetted, and approved by RVA Tattoo Arts LLC.

Each Full Booth comes with 2 weekend passes. Additional weekend passes can be purchased for $45. (5 Max)

Official Richmond Tattoo, Art and Music Festival Merchandise

(If you are purchasing multiple T-Shirts, please list all additional sizes below)
(If you are purchasing multiple Hoodies, please list all additional sizes below)

SPONSORSHIP PACKAGES

  • 2 guaranteed social media posts on all online avenues
  • Logo added to 'Sponsors' page on website
  • Quarter-page ad in event program
  • 1 weekend pass
  • T-Shirt
  • 1 MC shoutout on stage per day (Friday, Saturday and Sunday)
  • 2 guaranteed social media posts on all online avenues.
  • Logo on all posters and flyers. 5,000 Flyers distributed over 100 mile radius.
  • Logo added to 'Sponsors' page on website
  • Half page ad in event program
  • 2 weekend passes
  • 2 T-Shirts
  • 2 MC shoutouts on stage per day (Friday, Saturday and Sunday)
  • 3 guaranteed social media posts on all online avenues.
  • Logo added to 'Featured Sponsors' section on front page of website.
  • Logo added to 'Sponsors' page on website
  • Logo on all posters and flyers. 5,000 Flyers distributed over 100 mile radius.
  • Full page ad in event program. (Qty. 2000)
  • Add your logo to the back of the Official T-Shirt (only 10 spots available) 700 shirts will be printed
  • 2 VIP passes
  • 2 T-Shirts
  • 3 MC shoutouts on stage per day (Friday, Saturday and Sunday)
  • 6 guaranteed social media posts on all online avenues.
  • Logo added to 'Featured Sponsors' page on front page of website.
  • Logo added to 'Sponsors' page on website
  • Add your logo to the Artist Availability Signs (distributed to all 150 artists to be displayed at each booth).
  • Full page ad on Premier Page (Inside front or rear cover) in event program. (Qty. 2000)
  • Logo on all posters and flyers. 5,000 Flyers distributed over 100 mile radius.
  • 10' x 6' Banner hanging in main ballroom.
  • Add your logo to the Step and Repeat located at the front of the convention.
  • Add your logo to the back of the 2020 Official T-Shirt (only 10 spots available) 700 shirts will be printed
  • 2 VIP passes 
  • 2 T-Shirts
  • 4 VIP passes
  • 4 T-Shirts
  • 3-Night Hotel stay
  • Mentioned on every Social Media Post (expected reach: 1 million followers)
  • Logo on all posters and flyers. 5,000 Posters/Flyers distributed over 100 mile radius 
  • Logo featured on front  of event program
  • 20' x 6' Banner hanging in main ballroom
  • Two (2) 10' x 6' Banners hanging in secondary stage & main entrance
  • Add your logo to the back of the Official T-Shirt (only 10 spots available) 700 shirts will be printed
  • Add your logo to the Artist Availability Signs (distributed to all 150 artists to be displayed at each booth).
  • Premier advertising on any and all promotions as the "Official Sponsor of the "Richmond Tattoo, Art and Music Festival" (including shirts, etc.)
  • 5 MC shoutouts on stage per day (Friday, Saturday and Sunday)
  • Book your Room!

    The festival will be held at the DoubleTree by Hilton Richmond Midlothian. If you would like to stay at this hotel for the duration of the festival, please fill out the form below.
    (We will do our best to accommodate but due to availability we cannot guarantee that we will be able to put you on your preferred floor)
    (We will do our best to accommodate but due to availability we cannot guarantee that we will be able to put you in your preferred room type - If for whatever reason we cannot get your preferred room we will let you know immediately)
    (Each night is $142.50 + 3% processing fee)

    Terms & Conditions

    The Undersigned hereby affirms that the Undersigned has read and understands the Terms and Conditions of this agreement, and accepts and agrees to all of its terms and conditions. The Undersigned affirms that the Undersigned enters into this agreement voluntarily, with full knowledge of its effect.

    The Undersigned affirms that the Undersigned is authorized, by virtue of the Undersigned's title with the business entity, to execute this document by the business entity or such other person on whose behalf it is submitted.

    The Undersigned affirms that the Undersigned is insured and will not hold the Shamin/Koger LLC and/or RVA Tattoo Arts LLC responsible for any negative repercussions that my arise during your participation in working the Richmond Tattoo and Arts Festival.

    The Sponsor agrees to comply with all rules and guidelines set forth by RVA Tattoo Arts LLC and the DoubleTree by Hilton Richmond – Midlothian. Removal from the event is at the discretion of the event organizers, and all deposits and/or payments will be forfeited. This is a family friendly event. Please act accordingly.

    Each full booth is defined as follows: A pipe and drape area with one (1) 8′ table,  one (1) 6′ table, four (4) chairs, two (2) trashcans, and an electrical hookup.  Placement of booth within floor plan is at the discretion of RVA Tattoo Arts LLC. Any additional material provided to the Sponsor (s) is at the discretion of the promoter. All Artists working in your booth must be vetted, and approved by RVA Tattoo Arts LLC.

    Each double booth is defined as follows: A pipe and drape area with two (2) 8′ tables, two (2) 6′ tables, eight (8) chairs, four (4) trashcans, and an electrical hookup. Placement of booth within floor plan is at the discretion of RVA Tattoo Arts LLC. Any additional material provided to the Sponsor (s) is at the discretion of the promoter. All Artists working in your booth must be vetted, and approved by RVA Tattoo Arts LLC.

    Each triple booth is defined as follows: A pipe and drape area with three (3) 8′ tables, three (3) 6′ tables, twelve (12) chairs, six (6) trashcans, and an electrical hookup. Placement of booth within floor plan is at the discretion of RVA Tattoo Arts LLC. Any additional material provided to the Sponsor (s) is at the discretion of the promoter. All Artists working in your booth must be vetted, and approved by RVA Tattoo Arts LLC.

    The Sponsor agrees to not alter the size of the booth assigned to them. The Sponsor also agrees not to tape, nail, or use other adhesion methods to puncture and/or damage the Property of the DoubleTree by Hilton Richmond – Midlothian or RVA Tattoo Arts LLC.If damages are incurred, the Sponsor agrees to reimburse the DoubleTree by Hilton Richmond – Midlothian or RVA Tattoo Arts LLC. This includes damages caused by themselves, their agents, employees, subcontractors, and guests.

    This contract may not be altered except by amending the agreement in writing, and agreed to by all parties/agents involved including RVA Tattoo Arts LLC and the DoubleTree by Hilton Richmond – Midlothian.

    Each obligation or agreement of a party contained in this contract, even though not expressed as a covenant, is considered for all purposes to be a covenant.

    Sponsors selling any merchandise have been provided with a Temporary Sales Tax Certificate/Return ST-50 form. You are required by law to file tax with the Commonwealth of Virginia on all retail sales made in Virginia.

    The Sponsor understands that the sale of tattoo machines, inks, and/or equipment to the general public is forbidden, and in violation of this contract. Any violation of this contract may result in the immediate removal from the event.

    The Sponsor agrees to ensure any tattooer, tattooing in the sponsor’s booth will use single use needles and inks, certified sharps containers for disposal, follow recognized professional tattooing standards, and maintain a clean work station. This includes properly bagging contaminated waste each day for removal and closing down the booth before departing each night.

    The Sponsor understands it is their responsibility to make sure any tattooer tattooing in their booth will comply and follow all sterilization standards and regulations set by the DPOR of Virginia. This includes obtaining a temporary out of state license from DPOR of Virginia. www.dpor.virginia.org

    $ 0.00