- No Refunds can be given for cancelations after September 1st
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- The Undersigned hereby affirms that the Undersigned has read and understands the Terms & Conditions of this agreement, and accepts and agrees to all of its terms and conditions. The Undersigned affirms that the Undersigned enters into this agreement voluntarily, with full knowledge of its effect.
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- The Undersigned affirms that the Undersigned is authorized, by virtue of the Undersigned's title with the business entity, to execute this document by the business entity or such other person on whose behalf it is submitted.
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- The Artist agrees that they will not hold RVA Tattoo Arts LLC and Shamin/Koger LLC (the venue parent company) liable for any and all situations/injuries that may arise due to their (or anyone within their party) negligence in either the application of all tattoos done at the Richmond Tattoo & Arts Convention and/or any injuries that may happen within the space that is allotted to them within the convention.
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- I am insured, either individually and/or under a tattoo shop and have listed RVA Tattoo Arts LLC and Shamin/Koger LLC as additionally insured.
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- All Artists are responsible for obtaining the proper release forms and legal documentation for all clients that are tattooed by them for the duration of the convention.
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- I understand that RVA Tattoo Arts LLC and Shamin/Koger LLC (the venue parent company) are not my employers, and I recognize my status as an independent contractor within this convention.
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- The Undersigned agrees to comply with all applicable laws, regulations, and ordinances, as well as the rules and guidelines set forth by RVA Tattoo Arts LLC and Shamin/Koger LLC (the venue parent company). Removal from the convention is at the discretion of the organizers, and all deposits and/or payments will be forfeited. This is a family-friendly event. Please act accordingly.
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- The Artist, if tattooing on premises, agrees to use single-use needles and inks, certified sharps containers for disposal, follow recognized professional tattooing standards, and maintain a clean workstation. This includes properly bagging contaminated waste each day for removal and closing down your booth before departing each night.
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- The Artist understands that the sale of tattoo machines, inks, and/or equipment to the general public is forbidden, and in violation of this contract. Any violation of this contract may result in the immediate removal from the convention.
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- The Artist agrees to comply and follow all sterilization standards and regulations set by the DPOR of Virginia. This includes obtaining a temporary out of state license from DPOR of Virginia at www.dpor.virginia.org. if necessary.
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- The Artist agrees to not alter the size of the booth assigned to them. The Artist also agrees not to tape, nail, or use other adhesion methods to puncture and/or damage the property of RVA Tattoo Arts LLC and Shamin/Koger LLC (the venue parent company). If damages are incurred, the Artist agrees to reimburse RVA Tattoo Arts LLC and Shamin/Koger LLC (the venue parent company). This includes damages caused by themselves, their agents, employees, subcontractors, and guests.
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- Each Booth is defined as: A 10’x8’ space surrounded by pipe and drape on 3 sides (8’x10’ in the back and 3’x6’ on the sides), four chairs, one 8’ table, one 6’ table, two trashcans, and access to electricity to be shared with one other Artist. If additional furniture (ie. chairs, tables, massage tables, arm rests and/or lamps) are needed then they can be purchased via the options above. Any additional material provided to the Artist(s) is at the discretion of the promoter. All Artists working within the booth space must be vetted, and approved by RVA Tattoo Arts LLC.
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- The Organizer reserves the right to photograph and video record the Convention, including Tattoo Artist booths and personnel, for promotional purposes. By participating in the Convention, the Undersigned grants the Organizer the right to use these images and recordings in marketing materials, social media, and other promotional activities.
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- RVA Tattoo Arts LLC is not responsible for the amount of income that is generated via your booth and/or location. All sales are final and no refunds will be issued.
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- Payment in full is due, within one month of receiving the application. Please be aware that the convention is booked on a first come, first served basis and space is very limited. If we do not receive your application within one month of sending it to you then you will forfeit your position within our convention
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- This contract may not be altered except by amending the agreement in writing, and agreed to by all parties/agents involved including RVA Tattoo Arts LLC.
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- Each obligation or agreement of a party contained in this contract, even though not expressed as a covenant, is considered for all purposes to be a covenant.
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- Artists selling any merchandise have been provided with a Temporary Sales Tax Certificate/Return ST-50 form. You are required by law to file tax with the Commonwealth of Virginia on all retail sales made in Virginia.
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