Exhibitor Application – Comped Art Space

The Undersigned hereby affirms that the Undersigned has read and understands the Terms & Conditions of this agreement, and accepts and agrees to all of its terms and conditions. The Undersigned affirms that the Undersigned enters into this agreement voluntarily, with full knowledge of its effect.

The Undersigned affirms that the Undersigned is authorized, by virtue of the Undersigned's title with the business entity, to execute this document by the business entity or such other person on whose behalf it is submitted.

I agree that I will not hold RVA Tattoo Arts LLC and/or Shamin/Koger LLC liable for any and all situations/injuries that may arise due to my negligence in either the application of all tattoos done at the Richmond Tattoo & Arts Convention and/or any injuries that may happen within the space that is allotted to me within the convention.

I am insured, either individually and/or under a tattoo shop and have listed RVA Tattoo Arts LLC and Shamin/Koger LLC as additionally insured.

All Artists are responsible for obtaining the proper release forms and legal documentation for all clients that are tattooed by them for the duration of the convention. Release forms will be provided by the Convention and should be returned to Registration by the close of the convention.

I understand that RVA Tattoo Arts LLC and Shamin/Koger LLC (the venue parent company) are not my employers, and I recognize my status as an independent contractor within this convention.

The Artist agrees to comply with all rules and guidelines set forth by RVA Tattoo Arts LLC and DoubleTree Hotel Richmond – Midlothian. Removal from the convention is at the discretion of the event organizers, and all deposits and/or payments will be forfeited. This is a family friendly event. Please act accordingly.

The Artist, if tattooing on premises, agrees to use single use needles and inks, certified sharps containers for disposal, follow recognized professional tattooing standards, and maintain a clean work station. This includes properly bagging contaminated waste each day for removal and closing down your booth before departing each night.

The Artist understands that the sale of tattoo machines, inks, and/or equipment to the general public is forbidden, and in violation of this contract. Any violation of this contract may result in the immediate removal from the convention.

The Artist agrees to comply and follow all sterilization standards and regulations set by the DPOR of Virginia. This includes obtaining a temporary out of state license from DPOR of Virginia at www.dpor.virginia.org.

The Artist agrees to not alter the size of the booth assigned to them. The Artist also agrees not to tape, nail, or use other adhesion methods to puncture and/or damage the property of DoubleTree by Hilton – Midlothian or RVA Tattoo Arts LLC. If damages are incurred, the Artist agrees to reimburse DoubleTree by Hilton – Midlothian or RVA Tattoo Arts LLC. This includes damages caused by themselves, their agents, employees, subcontractors, and guests.

Each Half Booth accommodates one Artist, and is defined as follows: A pipe and drape area with one (1) 8′ table, one (1) 6′ table, four (4) chairs, two (2) trashcans, and an electrical hookup to be shared with one other Artist. Placement of booth within floor plan is at the discretion of RVA Tattoo Arts LLC. Any additional material provided to the Artist(s) is at the discretion of the organizers. All boothmates must be vetted, and approved by RVA Tattoo Arts LLC.

Payment in full is due, within one month of receiving the application or your space within the convention can not be guaranteed. Please be aware the event is booked on a first come, first served basis and space is limited.

This contract may not be altered except by amending the agreement in writing, and agreed to by all parties/agents involved including RVA Tattoo Arts LLC and DoubleTree by Hilton – Midlothian.

Each obligation or agreement of a party contained in this contract, even though not expressed as a covenant, is considered for all purposes to be a covenant.

Artists selling any merchandise have been provided any Temporary Sales Tax Forms needed. You are required by law to file tax with the Commonwealth of Virginia on all retail sales made in Virginia.